Admin Assistant | Corporate Communication

US Tech Solutions • North Chicago, IL • 2h ago

Duration: 12+ Months ( Potential to extend per performance review and business need)

Job Description:

Purpose

Describe the primary goals, objectives or functions or outputs of this position.

Role includes all administrative functions of the Corporate Communications (CC) department: managing calendars, scheduling travel, managing correspondence, scheduling couriers, process expense reports, planning meetings/events, creating or revising business documents, assist in preparing presentations from source materials, handling virtual/teleconference meetings (MS Teams)

Team:

Corporate Communications (Corporate Affairs)

Responsibilities

List up to 10 main responsibilities for the job. Include information about the accountability and scope.

Provides advanced administrative support to VP level or equivalent.

Light admin support for VP direct reports: scheduling larger meetings, planning food/sourcing location(s), pulling together materials for larger meetings

Planning and logistics support for CC all-staff meetings

Veeva Project Management - general project management across the Corporate Communications (CC) leadership team (LT), e.g., helping to track with deliverables, plans, decks, etc.

Management of files on CC Teams channel - e.g., helping us archive and keep team-related items organized and up-to-date.

Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website (Domestic and International travel) and other programs.

Assist with entering and tracking media inquiries into department database.

Pull media articles, full text of stories, media monitoring reports, broadcast clips, etc.

Proficient at proofreading

Manage printing, binding and deliverables to C-Suite executives of CC materials o Support for hard copy pre-reads and CEO briefings

Consistently handles confidential or business-sensitive information

Coordinates new employee office setups and onboarding

Qualifications List required and preferred qualifications (up to 10). Include education, skills and experience.

Minimum three (3) years of administrative assistant-related experience. High School diploma or equivalent

Experience providing support to a VP level or equivalent

Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, Adobe Acrobat, understanding of business processes and requirements.

Self-starter able to function at a high-level with general instruction

Builds strong relationships with peers and cross-functionally with partners outside of assigned group, as necessary, to enable effective and efficient Corporate Affairs operations.

Team-oriented, can-do attitude and desire to be productive contributor to overall organization

Learns quickly and can change course quickly when needed

Open to suggestions and innovation for improvement.

Professional demeanor and ability to maintain confidentiality.

About US Tech Solutions:

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com.

US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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